Journal of Hospice & Palliative Nursing
Online Submission and Review System
Instructions for Authors (this page)
Copyright Transfer (PDF)
Reprint Ordering
Permissions Requests

INSTRUCTIONS FOR AUTHORS
For more information, contact Leslie H. Nicoll, PhD, MBA, RN, Editor in Chief
Last updated: March 2007

Table of Contents
Purposes of the Journal
Ethical and Legal Considerations
Copyright Transfer
Permissions
Anonymous Review
Manuscript Preparation
References
Figures
Tables
Manuscript Submission
After Submission
After Acceptance

Related documents
Copyright Transfer Form
Reprint Permission Request


Purposes of the Journal: JHPN is designed as a forum for communication among nurses in the hospice and palliative care fields. As a refereed journal, JHPN is a vehicle for the publication of high-quality, relevant, and timely articles on a variety of topics related to promoting excellence in end-of-life care, contemporary nursing practice, education, research, and administration. Articles in JHPN are selected to promote the highest professional standards of hospice and palliative nursing, study and research leading to improved nursing practices, fostering the professional development of nurses in, and encouraging nurses to, practice in the fields of hospice and palliative care, and to provide current and useful information to a broad audience of readers.

About the Journal: JHPN began in 1999 as a quarterly publication of the Hospice and Palliative Nurses Association. JHPN is published by Lippincott Williams & Wilkins of Philadelphia and indexed in CINAHL and the International Nursing Index. Leslie H. Nicoll was appointed Editor-in-Chief in 2001.

Ethical and Legal Considerations
A submitted manuscript must be an original contribution not previously published (except as an abstract or a preliminary report), must not be under consideration for publication elsewhere, and, if accepted, must not be published elsewhere in similar form, in any language, without the consent of Lippincott Williams & Wilkins. Each person listed as an author is expected to have participated in the study to a significant extent. Although the editors and referees make every effort to ensure the validity of published manuscripts, the final responsibility rests with the authors, not with the Journal, its editors, or the publisher.

Copyright Transfer
All authors must sign a copy of the Journal’s “Authorship Responsibility, Financial Disclosure, and Copyright Transfer” form and submit it at the time of manuscript submission. This form can be downloaded from our Web site, http://jhpn.edmgr.com, and signed. You can submit this form by scanning the signed document and saving it as a PDF file, or by inserting an electronic copy of a handwritten signature into a Word file and saving it as a PDF; then attach the file to your submission as a submission item.

Compliance with NIH and Other Research Funding Agency Accessibility Requirements
A number of research funding agencies now require or request authors to submit the post-print (the article after peer review and acceptance but not the final published article) to a repository that is accessible online by all without charge. As a service to our authors, LWW will identify to the National Library of Medicine (NLM) articles that require deposit and will transmit the post-print of an article based on research funded in whole or in part by the National Institutes of Health, Wellcome Trust, Howard Hughes Medical Institute, or other funding agencies to PubMed Central. The revised Copyright Transfer Agreement provides the mechanism.

Permissions
Authors must submit written permission from the copyright owner (usually the publisher/author) to use material being borrowed or adapted from other sources, including previously published material of your own, along with complete details about the source. Any permissions fees that might be required by the copyright owner are the responsibility of the authors requesting use of the borrowed material, not the responsibility of Lippincott Williams & Wilkins. You can download this file from our Web site, http://jhpn.edmgr.com, to use for this purpose, or use the letter of permission you obtain from the publisher. You can submit this form by scanning the signed permission and saving as a PDF file; then attach the file to your submission as a submission item.

Authors must obtain written permission for the following material. Please refer to the American Medical Association Manual of Style (9th ed., chapter 3) for more details.

Anonymous Review
Manuscripts are reviewed anonymously by peer reviewers with expertise in the manuscript topic area. Authors should not identify themselves or their institutions other than on the title page. The title page will not be seen by reviewers, and reviewers’ identities will not be revealed to authors.

Manuscript Preparation
Manuscripts must adhere to the following instructions or they will be rejected before undergoing peer review.

Abstract:

Abstract: The Abstract should be typed or copied and pasted into the designated window on the Web page during the submission process. Abstracts will be sent to reviewers with the invitation to review. Limit the abstract to 200 words. Do not cite references or define abbreviations or acronyms (for example, “personal digital assistant (PDA)”) in the abstract. The abstract should briefly summarize the major issue, problem, or topic being addressed, and the findings and/or conclusions of the manuscript.

Key words: Key words are inserted into a designated box on the Web page during the submission process. Provide three to five key words, separated by semicolons, that describe the contents of the manuscript like those that appear in Cumulative Index to Nursing & Allied Health Literature (CINAHL) or The National Library of Medicine's Medical Subject Headings (MeSH). The key words are used in indexing your manuscript when it is published.

Title page: The title page will be submitted as a separate file when you are instructed to attach files to your submission. Compose your title page using your word processor, then attach this file when you reach the "attach files" step in the submission process. Include on the title page (a) complete manuscript title; (b) authors’ full names, highest academic degrees, and affiliations; (c) name and address for correspondence, including fax number, telephone number, and e-mail address; and (d) any acknowledgements, credits or disclaimers. Include acknowledgement of all sources of funding.

Manuscript: The manuscript will be submitted as a separate file when you are instructed to attach files to your submission.
Compose your manuscript using your word processor, then attach this file when you reach the "attach files" step in the submission process.

Please note the following guidelines for preparing your manuscript: TEXT Nonresearch papers should begin with a brief introduction followed by the body of the paper. Use headings and subheadings as appropriate to divide the text. Research papers should be in standard format. Research reports must include information about the institutional review process and adherence to guidelines for the ethical conduct of research. For qualitative research reports, do not prepare a table listing participants and their demographic characteristics line by line. It is a threat to anonymity, and it will not be published. Describe participants as group data. For similar reasons, do not "tag" each quotation by participant, thereby linking the quotations throughout the article to a particular participant. In both cases use the American Medical Association (AMA) Manual of Style, 9th edition, for references. Manuscripts should be 15 18 pages, including abstract. References, figures and tables do not count in the page total. As a general rule, an 18-page paper should have no more than 4 figures or tables.

Abbreviations: Write out the full term for each abbreviation at its first use unless it is a standard unit of measure.

References
The authors are responsible for the accuracy of the references. Key the references (double-spaced) at the end of the manuscript. Cite the references in text in the order of appearance. Cite unpublished data—such as papers submitted but not yet accepted for publication and personal communications, including e-mail communications—in parentheses in the text.

For equipment and software used in the process of research, list the manufacturer’s name and location (city and state or city and country if not in the US) after the first mention of the software or device in the text of the article. Do Not cite equipment or software as a reference, and do not include manufacturer information in the reference list.

Example:
PowerPoint (Microsoft, Redmond, WA) was used to prepare slides for the presentation.
The citations and reference list is to be styled according to the American Medical Association Manual of Style, 9th edition, copyright 1998, AMA. Examples of citations within the text and reference list style are as follows:

Examples:
Citation: Reliability has been established previously,1,2-8,19

Citation following a quote: Jacobsen concluded that "the consequences of muscle strength..."5(pp3,4)

Reference list: Books
1. Gregory CF, Chapman MW, Hanse ST Jr. Open fractures. In: Rockwood CA Jr, Green DP, eds. Fractures. Philadelphia: JB LIppincott Co; 1984: 169-218.
2. Yando R, Seitz U, Zigler E., et al. Imitation: A Developmental Perspective. New York: John Wiley & Sons; 1978.

Reference list: Journal articles (with abbreviated journal names)
3. Stevens, PE, Hall, JM. Applying critical theories to nursing in communities. Public Health Nurs. . 1992; 9(1):2-9.

Reference list: unpublished material
4. Sieger M. The nature and limits of clinical medicine. In: Cassell EJ, Siegler M., eds. Changing Values in Medicine. Chicago: University of Chicago Press. In press.

Reference list: dissertation and thesis
5. Raymand CA. Uncovering Ideology: Occupational Health in the Mainstream and Advocacy Press, 1970-1982. Ithaca, NY: Cornell University; 1983. Thesis.

Reference list: World Wide Web
6. Health care Financing Administration. 1996 Statistics at a glance. Available at http://www.hcfa.gov/stats/stathili.htm. Accessed December 2, 1996.

Reference list: Online Journal
7. Harrison CL, Schmidt PQ, Jones JD. Aspirin compared with acetaminophen for relief of headache. Online J Curr Clin Trials [serial on-line]. January 2, 1992; doc 1.
Figures

**For initial submission and peer review, please submit Figures embedded in Microsoft Word files with Figure title and caption listed on the same page.**
Each figure is to be submitted as a separate file. Select “manuscript pages” for file type when attaching and uploading files to build the PDF for review.

If your manuscript has been accepted for publication, you must submit digital images that comply with the electronic art guidelines. A copy of the electronic art guidelines for JHPN is available for download from our Web page. Please be sure to list Figure captions on a page following the reference list in the accepted manuscript.

Contact the JHPN editorial office for assistance with screen shots.

Cite figures consecutively in your manuscript.

Number figures in the figure legend in the order in which they are discussed.

Upload figures consecutively to the JHPN Editorial Manager Web site and number figures consecutively the Description box during upload.
Tables
Each table is to be submitted as a separate file when you are instructed to attach files to your submission. Create tables using the table creating and editing feature of your word processing software; do not use Excel or comparable spreadsheet programs. Cite tables consecutively in the text, and number them in that order. Each table should appear on a separate page and should include the table title, appropriate column heads, and explanatory legends (including definitions of any abbreviations used). Do not embed tables within the body of the manuscript. They should be self-explanatory and should supplement, rather than duplicate, the material in the text.

Manuscript Submission

On-line Manuscript Submission. All manuscripts must be submitted on-line through the JHPN Editorial Manager Web site at: http://jhpn.edmgr.com

First-time users: Click the "Register" button from the main menu (on the upper banner) and enter the requested information. On successful registration, you will be sent an e-mail indicating your user name and password. Save a copy of this information for future reference. Then log into the system as an author.

Return users: If you have received an e-mail from us with an assigned user ID and password as an author or as a reviewer, do not register again. Just log in as an author. Once you have an assigned ID and password, you do not have to re-register, even if your status changes (that is, author, reviewer, or editor).

After you log in as an author, you can submit your manuscript according to the step-by-step instructions on the Web page. You will receive an e-mail confirmation after the manuscript is submitted; the e-mail will contain instructions on how to track the progress of your manuscript through the system. If you experience any problems, please refer to the detailed "Author Tutorial" guide available on the Editorial Manager web site. If you still need assistance, contact the Editorial Office by e-mail at edit@medesk.com.

After Acceptance
Page proofs and corrections: Corresponding authors will receive electronic page proofs to check the copyedited and typeset article before publication. Portable document format (PDF) files of the typeset pages and support documents (e.g., reprint order form) will be sent to the corresponding author by e-mail. Complete instructions will be provided with the e-mail for downloading and printing the files and for faxing the corrected page proofs to the publisher. It is the author’s responsibility to ensure that there are no errors in the proofs. Changes that have been made to conform to journal style will stand if they do not alter the authors' meaning. Only the most critical changes to the accuracy of the content will be made. Changes that are stylistic or are a reworking of previously accepted material will be disallowed. The publisher reserves the right to deny any changes that do not affect the accuracy of the content.