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Advances in Anatomic Pathology
Online Submission and Review System
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Ethical/Legal Considerations
A submitted manuscript must be an original contribution not previously published
(except as an abstract or preliminary report), must not be under consideration
for publication elsewhere, and if accepted, it must not be published elsewhere
in similar form, in any language, without the consent of Lippincott Williams
& Wilkins. Each person listed as an author is expected to have participated
in the study to a significant extent. Although the editors and referees
make every effort to ensure the validity of published manuscripts, the final
responsibility rests with the authors, not with the Journal, its editors,
or the publisher. All manuscripts must be submitted on-line through
the journal’s Web site at http://aap.edmgr.com.
See submission instructions on the next page, under “On-line manuscript
submission.”
Patient anonymity and informed consent: It is
the author's responsibility to ensure that a patient's anonymity be carefully
protected and to verify that any experimental investigation with human subjects
reported in the manuscript was performed with informed consent and following
all the guidelines for experimental investigation with human subjects required
by the institution(s) with which all the authors are affiliated. Authors
should mask patients' eyes and remove patients' names from figures unless
they obtain written consent from the patients and submit written consent
with the manuscript.
Copyright: All authors must sign a copy of the
journal's “Authorship Responsibility, Financial Disclosure, and Copyright
Transfer” form and submit it at the time of manuscript submission.
Compliance with NIH and Other Research Funding Agency Accessibility Requirements
A number of research funding agencies now require or request authors to submit the post-print (the article after peer review and acceptance but not the final published article) to a repository that is accessible online by all without charge. As a service to our authors, LWW will identify to the National Library of Medicine (NLM) articles that require deposit and will transmit the post-print of an article based on research funded in whole or in part by the National Institutes of Health, Wellcome Trust, Howard Hughes Medical Institute, or other funding agencies to PubMed Central. The revised Copyright Transfer Agreement provides the mechanism.
Permissions: Authors must submit written permission
from the copyright owner (usually the publisher) to use direct quotations,
tables, or illustrations that have appeared in copyrighted form elsewhere,
along with complete details about the source. Any permissions fees that
might be required by the copyright owner are the responsibility of the authors
requesting use of the borrowed material, not the responsibility of Lippincott
Williams & Wilkins.
Manuscript Submission
On-line manuscript submission: All manuscripts
must be submitted on-line through the new Web site at http://aap.edmgr.com.
First-time users: Please click the Register button from
the menu above and enter the requested information. On successful registration,
you will be sent an e-mail indicating your user name and password. Print
a copy of this information for future reference. Note: If you have
received an e-mail from us with an assigned user ID and password, or if
you are a repeat user, do not register again. Just log in. Once you have
an assigned ID and password, you do not have to re-register, even if your
status changes (that is, author, reviewer, or editor). Authors:
Please click the log-in button from the menu at the top of the
page and log in to the system as an Author. Submit your manuscript according
to the author instructions. You will be able to track the progress of your
manuscript through the system. If you experience any problems, please contact:
Dolores Ramirez, Managing Editor, (310) 423-6627; ramirezdc@cshs.org.
Preparation of Manuscript
Manuscripts that do not adhere to the following instructions will be returned
to the corresponding author for technical revision before undergoing peer
review.
General format: Submit manuscripts in English
in duplicate (one original and one copy) and printed on standard 8½
× 11-inch (21 × 28-cm) paper with at least a 1-inch (2.5 cm)
margin on all sides. Double-space all copy, including legends, footnotes,
tables, and references, and print on one side of the sheet only. If a manuscript
is accepted for publication, the authors must then submit the final, accepted
version of the manuscript on disk.
Title page: Include on the title page (a) complete
manuscript title; (b) authors' full names, highest academic degrees, and
affiliations; (c) name and address for correspondence, including fax number,
telephone number, and e-mail address; (d) address for reprints if different
from that of corresponding author; and (e) sources of support, including
pharmaceutical and industry support, that require acknowledgment.
The title page must also include disclosure of funding received for this work from any of the following organizations: National Institutes of Health (NIH); Wellcome Trust; Howard Hughes Medical Institute (HHMI); and other(s).
Unstructured abstract and key words: Limit the
abstract to 250 words. It must be factual and comprehensive. Limit the use
of abbreviations and acronyms, and avoid general statements (eg, “the
significance of the results is discussed”). List three to five key
words or phrases.
Text: Organize the manuscript into four main headings:
Introduction, Materials and Methods, Results, and Discussion. Define abbreviations
at first mention in text and in each table and figure. If a brand name is
cited, supply the manufacturer's name and address (city and state/country).
Acknowledge all forms of support in an Acknowledgments paragraph.
Abbreviations: For a list of standard abbreviations,
consult the Council of Biology Editors Style Guide (available from
the Council of Science Editors, 9650 Rockville Pike, Bethesda, MD 20814)
or other standard sources. Write out the full term for each abbreviation
at its first use unless it is a standard unit of measure.
References: The authors are responsible for the
accuracy of the references. Key the references (double-spaced) at the end
of the manuscript. Cite the references in text in the order of appearance.
Cite unpublished data—such as papers submitted but not yet accepted
for publication or personal communications, including e-mail communications—in
parentheses in the text. If there are more than three authors, name only
the first three authors and then use et al. Refer to the List of Journals
Indexed in Index Medicus for abbreviations of journal names, or access
the list at http://www.nlm.nih.gov/tsd/serials/lji.html.
Sample references are given below:
Journal article
1. Vogler C, Petterchak J, Sotelo-Avila C, et al. Placental pathology for
the surgical pathologist. Adv Anat Pathol 2000;7:214 29.
Book chapter
2. Burkhardt A, Meyer-Breiting E. General conditions and risk factors of
carcinogenesis, precancerous lesions. In: Meyer-Breiting E, Burkhardt A,
eds. Tumours of the larynx. Berlin: Springer, 1988:57 77.
Entire book
3. Batsakis JG. Tumors of the head and neck. Clinical and pathological
considerations. Baltimore: Williams & Wilkins, 1979:121 9.
Software
4. Epi Info [computer program]. Version 6. Atlanta: Centers for
Disease Control and Prevention; 1994.
Online journals
5. Friedman SA. Preeclampsia: a review of the role of prostaglandins.
Obstet Gynecol [serial online]. January 1988;71:22-37. Available from:
BRS Information Technologies, McLean, VA. Accessed December 15, 1990.
Database
6. CANCERNET-PDQ [database online]. Bethesda, MD: National Cancer Institute;
1996. Updated March 29, 1996.
World Wide Web
7. Gostin LO. Drug use and HIV/AIDS [JAMA HIV/AIDS web site]. June
1, 1996. Available at: http://www.ama-assn.org/special/hiv. Accessed June
26, 1997.
Figures & Artwork
For detailed information, including step-by-step instructions on creating new artwork or preparing existing artwork for publication, please refer to the 5 Steps to Creating Digital Artwork page on this site.
- Art should be created/scanned and saved and submitted as either a TIFF, EPS, or PPT file.
- Line art must have a resolution of at least 1200 dpi, and electronic photographs—radiographs, CT scans, and so on—and scanned images must have a resolution of at least 300 dpi.
- If fonts are used in the artwork, they must be converted to paths or outlines or they must be embedded in the files.
- Color images must be created/scanned and saved and submitted as CMYK files. See Color Figures below for more information.
- Artwork generated from office suite programs such as CorelDRAW and MS Word and artwork downloaded from the Internet (JPEG or GIF files) CANNOT be used.
- Cite figures consecutively, and number them in the order in which they are discussed.
- When submitting single-column width figures, the editor strongly recommends that these be oriented vertically to allow larger image size. The orientation of the figures in the electronic submission will be interpreted by the production staff as the desired orientation in the final publication. Therefore, authors should submit single-column figures oriented vertically if at all possible.
Figure Legends
Legends must be submitted for all figures. They should be brief and specific, and they should appear on a separate manuscript page after the references. Use scale markers in the image for electron micrographs, and indicate the type of stain used.
Color Figures
The Editorial Office of Advances in Anatomic Pathology appreciates each Review Article author who has been designated the assignment of authorship. There is no limit to the number of black and white images and we encourage liberal use of black-and-white images to embellish and enrich the articles. In terms of color, due to the expense, the amount of figures that can be placed in a Review will be determined by the cost.
- Advances in Anatomic Pathology charges for color on a per-figure basis. The Editor-in-Chief has a limited amount of free color figures available each year that can be allocated to Review Articles at his discretion. It is the author’s responsibility to pay for any color figures not assigned as gratis from the Editor-in-Chief. In this case, the first color figure is $500. The charge for each additional color figure is $150. Alternatively, you may choose to have your color figures converted to black and white for print publication, while still appearing in color online. There is no charge for this service.
- Please communicate with the Editorial Office prior to acceptance to determine if your color will be gratis.
- In order to maximize the amount of color in your article while minimizing costs, please submit your work with multiple color figures (as many as 8) presented as panels in one multi-figure image file (or "plate"). For example, instead of submitting separate figures 1-4, combine these figures into one figure with 4 panels (a "plate"), named as "Figure 1A-C" or "Plate 1A-C". Be sure to change the citations as appropriate in text as well. The Editorial Office will provide assistance in formatting your figures correctly.
- Please be sure that your figures are submitted correctly as per the above. If, after acceptance, your figures require additional processing prior to print, there will be a charge to the author at the rate of $30/per hour of work required to correct the image.
Tables: Create tables using the table creating and
editing feature of your word processing software (eg, Word, Word Perfect).
Do not use Excel or comparable spreadsheet programs. Group all tables in a
separate file. Cite tables consecutively in the text and number them in that
order. Each table should appear on a separate page and should include the
table title, appropriate column heads, and explanatory legends (including
definitions of any abbreviations used). Do not embed tables within the body
of the manuscript. They should be self-explanatory and should supplement,
rather than duplicate, the material in the text.
Style: Pattern manuscript style after the American
Medical Association Manual of Style (9th edition). Stedman's Medical
Dictionary (27th edition) and Merriam Webster's Collegiate Dictionary
(10th edition) should be used as standard references. Refer to drugs and therapeutic
agents by their accepted generic or chemical names, and do not abbreviate
them. Use code numbers only when a generic name is not yet available. In that
case, supply the chemical name; a figure giving the chemical structure of
the drug is required. Capitalize the trade names of drugs and place them in
parentheses after the generic names. To comply with trademark law, include
the name and location (city and state in USA; city and country outside USA)
of the manufacturer of any drug, supply, or equipment mentioned in the manuscript.
Use the metric system to express units of measure and degrees Celsius to express
temperatures, and use SI units rather than conventional units.
English Language Assistance for Authors: Appropriate use of the English language is a requirement for publication in Advances in Anatomic Pathology. Authors who have difficulty in writing in English may seek assistance with grammar and style to improve the clarity of their manuscript. Many companies provide substantive editing via the Web. Website addresses for these companies include:
- www.themedicaleditor.com
- www.biosciencewriters.com
- www.bostonbioedit.com
- www.sciencedocs.com
- www.prof-editing.com
- www.journalexperts.com
Please note that neither Advances in Anatomic Pathology nor Lippincott Williams & Wilkins takes responsibility for, or endorses, these services. Their use does not guarantee acceptance of a manuscript for publication.
After Acceptance
Page proofs and corrections: Corresponding authors
will receive electronic page proofs to check the copyedited and typeset article
before publication. Portable document format (PDF) files of the typeset pages
and support documents (eg, reprint order form) will be sent to the corresponding
author by e-mail. Complete instructions will be provided with the e-mail for
downloading and printing the files and for faxing the corrected page proofs
to the publisher. Those authors without an e-mail address will receive traditional
page proofs. Changes that have been made to conform to journal style will
stand if they do not alter the authors' meaning. Only the most critical changes
to the accuracy of the content will be made. Changes that are stylistic or
are a reworking of previously accepted material will be disallowed. The publisher
reserves the right to deny any changes that do not affect the accuracy of
the content. Authors may be charged for alterations to the proofs beyond those
required to correct errors or to answer queries. Proofs must be checked carefully
and corrections faxed within 24 to 48 hours of receipt, as requested in the
cover letter accompanying the page proofs.
Reprints: Authors will receive a reprint order form and a price list
with the page proofs. Reprint requests should be faxed with the corrected
proofs, if possible. Reprints are normally shipped 6 to 8 weeks after publication
of the issue in which the item appears. Contact the Reprint Department, Lippincott
Williams & Wilkins, 351 W. Camden Street, Baltimore, MD 21201; Fax: 410.528.4434;
E-mail: reprints@wolterskluwer.com
with any questions.
Publisher's Contact: Fax corrected page proofs and any
other related materials to Proof Manager, Advances in Anatomic Pathology,
1-866-978-5767.
